A Shipping Notices is a document that informs the buyer about the shipment of an order. It contains important details such as the shipping date, tracking number, carrier information, and a list of delivered products.

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Creating a Shipping Notice

There are two ways to create a new Shipping Notice

1

Create Manually

  1. Open the corresponding order.
  2. Click on “Create Shipping Notices” in the top right corner.
  3. Select “Create Manually.”
  4. The input form opens for manual editing.
2

Upload Document

  1. Open the corresponding order.
  2. Click on “Create Shipping Notices” in the top right corner.
  3. Select “Upload Document.”
  4. Upload an existing delivery note.

If you have already submitted an order confirmation, create the Shipping Notices from that document. This ensures all previously made changes are automatically applied.

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Fill in Header Data

The Shipping Notices consists of three main sections:

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Managing Shipping Units

Shipping units are packaging or containers used for shipping, such as pallets, boxes, or cartons.

1

Add a Shipping Unit

  1. Click on “Add Shipping Unit.”
  2. Enter the SSCC or NVE number (18-digit identification number).
  3. Select the unit type (pallet, container, carton, etc.).
  4. Optionally, add carrier information.
2

Assign Items

  1. Switch to the item table.
  2. Locate the “Shipping Unit” column.
  3. Assign each item to the corresponding shipping unit.

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Editing the Item Table

Locked fields (indicated by a lock symbol) cannot be edited as they are automatically calculated or taken from previous documents.

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Adding Batch Information

For perishable goods, batch information is often mandatory:

1

Add Columns

  1. Click on “Add.”
  2. Select “Column for Batch Information.”
2

Enter Information

  • Batch number
  • Quantity
  • Expiry date
  • Additional fields depending on the trading partner

You can add multiple batch column sets. These are numbered for easier identification.

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Sending the Document

Before sending, the system automatically checks the document:

1

Identify Issues

  • Problematic fields are highlighted in red.
  • An exclamation mark indicates errors.
2

Fix Issues

  1. Click on the marked field.
  2. Read the error message.
  3. Make the necessary corrections.
3

Send Again

  1. Ensure all issues are resolved.
  2. Click “Send.”

After successful transmission, you can create follow-up documents such as invoices if needed.

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