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Trading Partners

Trading partners are companies that exchange business documents through the Procuros network. Each trading partner can take on different roles:

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Buyer

Buyers are companies that:

  • Send orders to suppliers
  • Receive order confirmations and delivery notifications
  • Receive and process invoices from suppliers

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Supplier

Suppliers are companies that:

  • Receive orders from buyers
  • Send order confirmations and delivery notifications
  • Issue invoices for delivered goods

A company can act as both a buyer and a supplier simultaneously. The role is defined per business relationship.

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Integration

Integration with Procuros enables the automated exchange of business documents. Two main methods are available:

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Document Transmission to Procuros

The transmission of documents to Procuros is carried out via:

  1. API Integration Direct system access through our REST API with authenticated endpoints
  2. EDI Integration Standardized document exchange using EDI protocols such as AS2 or SFTP
  3. Web Portal Manual upload and management of documents through the user interface

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Document Reception from Procuros

For receiving documents, the following options are available:

  1. Webhook Integration Automatic notification of new documents via HTTPS webhooks
  2. EDI Reception Automatic receipt via established EDI connections
  3. Email Notification Delivery of new documents via email in the desired format

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Connections

Connections in Procuros enable document exchange between trading partners. A connection is always set up for specific document types.

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Establishing Connections

1

Connection Request

Send a request to a trading partner specifying the desired document types

2

Review

The trading partner reviews the request and the technical requirements

3

Activation

Once confirmed, the connection is activated for the agreed document types

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Error Management

The error management system in Procuros captures and logs failed transactions:

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Error Types

  • Validation errors: Documents do not comply with the agreed format
  • Transmission errors: Issues with technical delivery
  • Business errors: Content discrepancies in documents

In case of critical errors, email notifications are automatically sent to the configured contacts.

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Error Resolution

1

Error Analysis

View detailed error information in the Procuros portal

2

Correction

Fix the root cause (e.g., adjust data format, check connection)

3

Resubmission

Resend the corrected document

You can find more information about troubleshooting here.