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Sending Shipping Notes

Delivery notes document the handover of goods to the recipient.

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Configure Delivery Note Status

The delivery note must be in the Xentral workflow status “approved” or “Sent” for Procuros to export the document. This is a mandatory step in the shipping process.

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Process for Sending Delivery Notes

1

Check prerequisites

A corresponding order must exist and mandatory fields (customer order number, planned delivery date, GLNs) must be filled out.
2

Create delivery note

Create a delivery note from a relevant productive order and process it to the agreed status.
3

Automatic export

If the prerequisites are met, the delivery note will be automatically exported by Procuros.
4

Confirmation and approval

Share the document number of the delivery note with Procuros and provide a PDF example. After positive feedback, documents can be sent regularly.

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Troubleshooting Document Sending

If problems occur when sending documents:
  1. Missing mandatory fields: Check if all required fields are filled out
  2. Incorrect workflow status: Make sure the correct status is set
  3. Missing master data: Check if all necessary master data (GLN, GTIN, etc.) is stored
For persistent problems, please contact Procuros support at [email protected] with a detailed description and the affected document numbers.