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What are Batches?

Batch management enables product traceability and is particularly important in the food and pharmaceutical industries.

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Setting Up Batches

1

Activate batches in Xentral

First, navigate to batch management in the Xentral system settings.Chargen (1).jpg
2

New Report

Create a new Report and name it: Procuros: Gelieferte ChargeninformationenChargen 11.jpg
3

New Variable

Create a new variable with the following values:
  • the variable name must be LIEFERSCHEINID
  • the ‘default value’ must be an ID from a delivery note that contains batches:
    • to find this ID, go to a delivery note that contains batches that already exist in your system
    • open this delivery note
    • copy the ID from the URL and enter it in the Default value field
    Chargen 7.jpg
4

Copy&Paste the SQL-Code

Copy the following SQL-Code-Snippet and paste it into the SQL Field. Click the play-Button afterwards.
SELECT *FROM mhd_log WHERE doctype = 'lieferschein' AND doctypeid = '{LIEFERSCHEINID}'
Chargen 8.jpg
5

Generate columns

Click on “generate columns”Chargen 9.jpg
6

API Access

Go over to the “Transfer”-Tab and set the following API Access settings:Chargen 10.jpg
7

Send ID to Procuros

Open the report and you will find the ID in the URL (e.g. …&id=170). This number must be sent to Procuros. If you are not sure which number to use, simply send us the entire link. Send an e-mail to [email protected] - we will then store this ID in our system.

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Managing Best-Before Dates

Closely connected to batch management is the management of best-before dates:
1

Activate BBD management

Activate the management of best-before dates in the article settingsMHD1 (1).jpg
2

Set the Dates

Navigate to Best Before + Batch and enter the number of items, the corresponding best-before date and the desired storage location of the item.MHD3 (2).jpg
The correct management of batches and best-before dates is particularly important for companies subject to legal traceability obligations.