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Receiving Inventory Reports

Inventory reports are sent by a fulfilment provider to Xentral to update stock levels and manage inventory.

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Prepare your instance for receiving inventory reports

1

Warehouse setup

A warehouse needs to be set up in Xentral for the fulfilment provider you’re trying to connect with. The warehouse designation must be provided to Procuros.images/en/guides/xentral/xentral-warehouse-management.png
2

Products setup

All the products that are to be received in the inventory report must be properly set up in Xentral, including any wanted batch related option.images/en/guides/xentral/xentral-stock-product-edit.png
3

Activate Xentral Process Starter

Go to Settings > System > Process Starter and make sure that the process named “Übertragenmodul (Fulfillment, Übertragen, EDI, XML)” is activated and set to be running every 10 minutes.

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Create a new transfer for the inventory report

1

Transfer creation

Go to Settings -> Administration -> Data Exchange -> Transfers and click “Create New Transfer”images/en/guides/xentral/xentral-transfers.png
2

Adjust 'Communication' settings

  • API: Select the relevant api account. If you don’t have any, go to the APIs menu, in Settings -> Administration -> Data Exchange, and create one.
  • Transfer format: XML
  • Type: SFTP
  • Server: to be provided by Procuros
  • Port: to be provided by Procuros
  • Username: to be provided by Procuros
  • Password: to be provided by Procuros
  • Antwort-Speicherort (Eingang): to be provided by Procuros
  • Delete files after download: Checked/Active
Anything not mentioned here can be left as default.
3

Adjust 'Receive receipts' settings

  • Stock numbers received: Checked/Active
  • Storage behaviour: “Override”
  • Display error message for unknown items: Checked/Active
Anything not mentioned here can be left as default.
4

Save the settings

Make sure you save the transfer settings after adjusting them. This will ensure that the transfer is correctly configured for receiving inventory reports.