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Setting Up Authentication

The Procuros Weclapp Connector must be granted access to your Weclapp system so that Procuros can automatically process your business documents. The following instructions will help you create the correct access data and make the necessary configurations.
1

Access Weclapp settings

Click on your initials in the top right corner to access the Weclapp settings.API1 Jp
2

Create a new API token

Create a new API token for the Procuros integration.API2 Jp
3

Create API name

Create a new API name, e.g., “Procuros”.API3 Jp
4

Save API token

Save the new API token.API4 Jp
5

Provide information to Procuros

Please provide Procuros with the following information (ideally through the portal, alternatively via the onboarding form):
  • Weclapp API-URL → copy from the browser line
  • Weclapp API name
  • Weclapp API token

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Setting Up Procuros Free-field

The default Procuros setup is that all documents correctly created will be sent to a Trade Partner for which you are connected with. If you prefer to filter/send only certain documents for a Business Relationship with a Trade Partner, you will need to configure a Free-field.
1

Navigate to Additional Fields

Navigate to Settings (“Gear”) and click “Additional Fields”, then “Manage Additional Fields”. This usually requires a user with administration rights.Freefield1 Jp
2

Create a new additional field

Click on ”+ New additional field”.Freefield2(4) Jp
3

Enter setup values

Please enter the following setup values completely and then save them:
  • Captions: PROCUROS
  • Linked Entities (via ”+ New Link”): Quote, Order, Order Line, Purchase Order, Purchase Invoice, Customer/Prospect, Vendor, Delivery, Invoice, Goods Receipt
  • Data type: list (single selection)
  • Active: yes
  • Show on overview pages: yes
  • Show when creating: yes
  • Manage values (via ”+ Add”): CUSTOMER
    • Active: yes Freefield3 Jp
4

Note the entityID

In the same view (“Manage additional fields”) from the address line of the browser, please note the “entityID” value. Please pass this value on to Procuros.
5

Set values for trading partners

For each trading partner/customer, please enter the value “Customer” in the Procuros free field that has just been created.Freefield4 Jp
Only Trade Partners/Documents marked with this Free-field will be pulled by the Procuros Weclapp Connector.

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Testing the Connection

After configuring the API credentials and the Procuros free field, a connection test should be performed:
  1. Procuros sets up the connector with your access data
  2. A test document is created to verify correct transmission
  3. After successful verification, you will be informed about the operational connection
Ensure that all required information has been correctly transmitted to Procuros to ensure a successful connection.

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Troubleshooting

If problems occur during setup:
  1. API Access Rights: Ensure that the created token has sufficient rights
  2. Free-field Configuration: Check if the Procuros free field is correctly set up and assigned to trading partners
  3. Weclapp Version: Confirm that your Weclapp version is compatible with the connector
If problems occur, contact the Procuros support team at [email protected] with a detailed description of the problem.