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Confirm/Reject Orders

To find orders initialized by Procuros, you can use the following call in your role center: Orders List View In this list view you will only find customer orders that were submitted successfully and without errors. This means that the following records were successfully found in your system:
  • Customer (sales, invoice recipient) via GLN
  • Delivery address via GLN (if different from the selling customer’s GLN)
  • Position(s) via GTIN
  • Unit of measure(s) (in the unit of measure list and in the allocation table)
It depends on your institution (see Business Relationships table) whether the unit price is taken from Procuros or from your data in BC. If address identifiers are transferred from Procuros, they are not transferred to the sales order document. As with “non-Procuros customer orders”, the address data is taken from your BC.

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Order Approval Workflow

After importing the orders, you can use a standard approval workflow to request and approve the document. If you have not activated an approval workflow, the document is automatically released after changing the simple|EDI status field: EDI Status Field

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Order Status Options

So you have the following options:
1

Accepted

If you have no changes, such as adding items, changing the quantity or delivery date, you can mark this order as accepted. Each line (or all lines) of the sales order that you want to ship and invoice as a whole.
2

Changed

If you have changed the order, mark it as “changed”. This allows you to partially ship and invoice the order if you wish.
3

Rejected

If you do not want to process this order, mark it as such. If you have set an immediate reply to Procuros, selecting this option will delete the document immediately. If you submit the order confirmation manually, the order will be deleted after successful transmission.
Depending on your settings, this status will be sent to Procuros immediately after entering the status or manually in response to the order.

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Error Handling

You may receive an error message if you try to select any of these options. This is because the following mandatory fields are checked when the EDI status is changed:
According to the standard functionalities, you can delete the sales order until a delivery is booked. The filled “simple|EDI status field” does not prevent deletion.