> ## Documentation Index
> Fetch the complete documentation index at: https://docs.procuros.io/llms.txt
> Use this file to discover all available pages before exploring further.

# Sending Shipping Notes

> Step by step guide to sending shipping notices from Xentral to Procuros

## Sending Shipping Notes

Delivery notes document the handover of goods to the recipient.

### Configure Delivery Note Status

The delivery note must be in the Xentral workflow status "approved" or "Sent" for Procuros to export the document. This is a mandatory step in the shipping process.

### Process for Sending Delivery Notes

<Steps>
  <Step title="Check prerequisites">
    A corresponding order must exist and mandatory fields (customer order number, planned delivery date, GLNs) must be filled out.
  </Step>

  <Step title="Create delivery note">
    Create a delivery note from a relevant productive order and process it to the agreed status.
  </Step>

  <Step title="Automatic export">
    If the prerequisites are met, the delivery note will be automatically exported by Procuros.
  </Step>

  <Step title="Confirmation and approval">
    Share the document number of the delivery note with Procuros and provide a PDF example. After positive feedback, documents can be sent regularly.
  </Step>
</Steps>

## Troubleshooting Document Sending

If problems occur when sending documents:

<Accordion title="Common Problems When Sending Documents">
  1. **Missing mandatory fields**: Check if all required fields are filled out
  2. **Incorrect workflow status**: Make sure the correct status is set
  3. **Missing master data**: Check if all necessary master data (GLN, GTIN, etc.) is stored
</Accordion>

For persistent problems, please contact Procuros support at [help@procuros.io](mailto:help@procuros.io) with a detailed description and the affected document numbers.