> ## Documentation Index
> Fetch the complete documentation index at: https://docs.procuros.io/llms.txt
> Use this file to discover all available pages before exploring further.

# Receiving Inventory Reports

> Step by step guide to receiving inventory reports in Xentral from Procuros.

## Receiving Inventory Reports

Inventory reports are sent by a fulfilment provider to Xentral to update stock levels and manage inventory.

### Prepare your instance for receiving inventory reports

<Steps>
  <Step title="Warehouse setup">
    A warehouse needs to be set up in Xentral for the fulfilment provider you're trying to connect with. <b>The warehouse designation must be provided to Procuros</b>.

    <img src="https://mintcdn.com/procuros-c35f505c/sZQfXrP-A9AJemEA/images/en/guides/xentral/xentral-warehouse-management.png?fit=max&auto=format&n=sZQfXrP-A9AJemEA&q=85&s=bfddbe39cbe9a1731c0d90eeb3b2a512" alt="images/en/guides/xentral/xentral-warehouse-management.png" width="2316" height="1226" data-path="images/en/guides/xentral/xentral-warehouse-management.png" />
  </Step>

  <Step title="Products setup">
    All the products that are to be received in the inventory report must be properly set up in Xentral, including any wanted batch related option.

    <img src="https://mintcdn.com/procuros-c35f505c/sZQfXrP-A9AJemEA/images/en/guides/xentral/xentral-stock-product-edit.png?fit=max&auto=format&n=sZQfXrP-A9AJemEA&q=85&s=30910fcfe8d4d205637c5baee08244b6" alt="images/en/guides/xentral/xentral-stock-product-edit.png" width="1672" height="1700" data-path="images/en/guides/xentral/xentral-stock-product-edit.png" />
  </Step>

  <Step title="Activate Xentral Process Starter">
    Go to Settings > System > Process Starter and make sure that the process named "Übertragenmodul (Fulfillment, Übertragen, EDI, XML)" is activated and set to be running every 10 minutes.
  </Step>
</Steps>

### Create a new transfer for the inventory report

<Steps>
  <Step title="Transfer creation">
    Go to Settings -> Administration -> Data Exchange -> Transfers and click "Create New Transfer"

    <img src="https://mintcdn.com/procuros-c35f505c/sZQfXrP-A9AJemEA/images/en/guides/xentral/xentral-transfers.png?fit=max&auto=format&n=sZQfXrP-A9AJemEA&q=85&s=137290c6c289e520844d77713856f4c4" alt="images/en/guides/xentral/xentral-transfers.png" width="3350" height="876" data-path="images/en/guides/xentral/xentral-transfers.png" />
  </Step>

  <Step title="Adjust 'Communication' settings">
    * <b>API</b>: Select the relevant api account. If you don't have any, go to the APIs menu, in Settings -> Administration -> Data Exchange, and create one.
    * <b>Transfer format</b>: XML
    * <b>Type</b>: SFTP
    * <b>Server</b>: to be provided by Procuros
    * <b>Port</b>: to be provided by Procuros
    * <b>Username</b>: to be provided by Procuros
    * <b>Password</b>: to be provided by Procuros
    * <b>Antwort-Speicherort (Eingang)</b>: to be provided by Procuros
    * <b>Delete files after download</b>: Checked/Active

    Anything not mentioned here can be left as default.
  </Step>

  <Step title="Adjust 'Receive receipts' settings">
    * <b>Stock numbers received</b>: Checked/Active
    * <b>Storage behaviour</b>: "Override"
    * <b>Display error message for unknown items</b>: Checked/Active

    Anything not mentioned here can be left as default.
  </Step>

  <Step title="Save the settings">
    Make sure you save the transfer settings after adjusting them. This will ensure that the transfer is correctly configured for receiving inventory reports.
  </Step>
</Steps>